Airtable and Asana are two of the best project management software solutions on the market. Both of these project management tools can help your teams track deliverables, but when you need to make a decision, you need a breakdown of features, costs, and capabilities.
What is Airtable?
Airtable is a cloud collaboration and document collaboration project management software service. It’s a spreadsheet-database hybrid, or basically a spreadsheet that’s so much more than a spreadsheet. Airtable fields have types like checkbox, phone number, and dropdown, and can refer to attachments like images.
What is Asana?
Asana is a web and mobile work and project management platform designed to help teams organize, track, and manage their work. Asana can manage projects, campaigns, creative work, requests, productivity, Agile projects and more. It was founded in 2008 by Dustin Moskovitz and Justin Rosenstein, who met while working at Facebook.
Both of these tools provide task management functionality through a variety of visualization types, integrations with major business apps, and a mobile app for on-the-go work management. The way the work is done in the main parts of the tool is what sets them apart. You’ll want to choose the option that matches your team’s working styles.
SEE: 5 kanban boards to help you better manage large projects (TechRepublic)
Airtable Standout Features
Airtable offers a wide range of templates for almost every type of project in your business and for personal use. There are facilities management templates and marketing promotion plans for complex business projects, and a grocery list template or the camping trip planning template for home living projects. The variety of templates shows new Airtable users the flexibility of the platform, but it also allows users to easily do all their project planning in one place.
Apps and integrations
Due to the flexibility of Airtable’s tools, it is designed to be used by all company departments. You can add functionality from multiple apps, including Google Hangouts, Slack, JSON Editor, Shoptable, Jira Cloud, HootSuite, and GitHub. The wide variety of integrations means developers, marketers, HR, and admins can all work cross-departmentally, without the mess of chat threads.
Interface Designer is a beta tool that allows teams to build no-code apps directly from all their Airtable data. These tools help teams create and share custom workflows, reports, visualizations, and tools designed for individual teams and their ways of working.
In Airtable, apps, developer tools, and interactive interfaces all work together to create dynamic reports with charts, graphs, and metrics. Choose from pre-built visualizations that pull data from projects in Airtable, or build custom reporting tools with the Airtable API and SDK. Each of the reporting dashboards is interactive, giving users the ability to drill down or combine information.
Standout features of Asana
Views and Reports
Asana is designed to organize processes around work, using workflows, approvals, and task organizers that help teams quickly and easily find out where project work is and see what’s being done. their entire business. with reporting capabilities. Since Asana focuses on organizing work and not building reports, the reporting tools are much more limited than what you’ll find in Airtable. However, Asana provides integrations with powerful visualization tools and business intelligence programs such as Microsoft Power BI and Tableau, so teams can export their project data for reporting.
SEE: Power BI vs. Table: Comparison of Business Intelligence tools (TechRepublic)
Views and Reports
Within Asana, there are granular administrative controls that help teams create and manage settings to ensure everyone has access to the right information, but none of the information they don’t need. Create teams based on departments, functions, projects, or any other way your team works.
Communication and cooperation
Since Asana’s tools are designed primarily for task and project management, the collaboration tools are extensive. Communicate clearly with teams, staff, or stakeholders with a shared calendar and messaging tools, or directly comment on a task, receive alerts, send messages, and discuss projects with all team members. Adding automatic approvals and workflows allows tasks to run between stakeholders without additional emails.
Success and support
Support comes in three tiers: Help, which includes articles you can read to find your own solutions to common problems; Premium Support gives you access to educational resources such as webinars, recorded training, and a customer forum from the company’s Customer Success team; and Enterprise Support, which gives you a dedicated Customer Success Manager to help you transition to Asana, and can also provide custom training.
What is the cost of Airtable?
Airtable has three main prices: Free, Plus, Pro and Enterprise. All paid plans are billed annually.
- Free is intended for individuals and very small teams who are just starting out.
- Plus is for teams looking to create a single source of truth to manage their workflows and processes. It costs $10 per user per month.
- Pro is for teams and businesses that need to build workflows and apps to run their most important processes in their organizations. It costs $20 per user per month.
- Enterprise is for departments and organizations that have advanced customization, scalability, security, control, and support needs. Contact Airtable for corporate rates.
What is the price of Asana?
Asana has four main pricing tiers: Basic, Premium, Business and Enterprise.
- Basic is free and has a surprising amount of functionality for a free offering.
- Premium is $10.99 per user per month, billed annually.
- Business is $24.99 per user per month, billed annually.
- Contact Asana for corporate rates.
Airtable vs Asana: Which is Best for Your Business?
While Airtable and Asana offer robust features for project management, Asana seems to have broader applications across the enterprise as it focuses more narrowly on basic task and project management functionality. Asana outsources many of the more difficult reporting, dashboarding, visualization, and app-building features to built-in apps. For companies that already have dedicated BI, CRM, and development tools, Asana is a good choice for managing and organizing projects exclusively.
Airtable is slightly cheaper than Asana and may be better for small and medium-sized businesses and individuals, especially those hoping to build business apps, dashboards, and tools from basic spreadsheet-like functionality. Although Airtable has a wide range of uses, you’ll need to decide which features you really need for your type and size of organization, as well as your budget.
Check out our list of the best project management software options for more options and reviews.