ClickUp vs. Trello | Comparison of project management software

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There are so many project management tools out there that it can be hard to choose just one. In many cases, project management solutions offer very similar feature sets.

In this software comparison, we’ve got a project management tool with just the right set of features for most projects and a fairly shallow learning curve compared to a platform that has more features than you might expect. you’ll need that almost any user could become familiar with. These project management tools are Click up and Trellorespectively.

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What is ClickUp?

Click up is a project management software promoted as “The one app to replace them all”. In other words, ClickUp wants to replace all the apps you use so they can be hosted in one place. To that end, the company has brought together as many of your productivity needs into a single project management platform. For the most part, ClickUp succeeded.

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In a single ClickUp workspace you can work with lists, boards (kanban), calendars, Gantt, timelines, boards, mind maps, workloads, activities, maps, whiteboards , documents, chats and forms. You can create dashboards, add attachments, comment, collaborate and share. And with the ability to create multiple workspaces (Figure A), you can refine each of them using templates covering operations, project management, personal use, engineering and products, HR and recruitment, sales and CRM, l IT, professional services and support.

Figure A

I have two different workspaces that are very different from each other on ClickUp.
I have two different workspaces that are very different from each other on ClickUp.

What is Trello?

Trello is a project management software that offers the basics and has a very user-friendly interface. And while Trello doesn’t include all the bells and whistles like ClickUp, which project management software does, it does it very well.

Unlike ClickUp, Trello doesn’t want to be the one app to rule them all. Instead, Trello wants to be your project management tool. Period.

Trello’s learning curve is very shallow. Create an account and start creating boards (Figure B). Create multiple workspaces based on simple templates, then display kanban boards, timelines, boards, calendars, dashboards, and maps.

Figure B

Trello boards are some of the easiest to use on the market.
Trello boards are some of the easiest to use on the market.

Common features of ClickUp and Trello


Kanban is one of the most popular tools for project management. With the ability to view the status of all aspects of a project in one easy-to-use view, kanban makes it incredibly easy to break down a project into its constituent parts and see exactly where each of those parts are in the workflow.

ClickUp and Trello do kanban perfectly. With the ability to drag and drop cards into lists, you’ll find very little in either product to trip you or your teams up. If one service is ahead of the other in this area, it would be Trello because you can do more with individual tasks such as adding members, tags, checklists, dates, attachments, covers, custom fields, dropdowns, bonuses and buttons (some of these features are only available with paid accounts).

Either way, ClickUp and Trello have some of the best Kanban boards out there.


Workflow is an orchestrated and repeatable pattern of activity, reinforced by systematic organization to improve the efficiency of given or related tasks. The smoother and more organized the workflow, the more productive a team can be.

This is where ClickUp has the edge as it offers so many options in a single interface. With ClickUp, team members can do a fairly large percentage of their work in a single space. Not so with Trello. Yes, Trello allows you to do things like add attachments to tasks, but it doesn’t offer the built-in CMS tool found in ClickUp. And although the CMS tool is quite rudimentary, it adds an important component to the workflow that removes the need to use another third-party tool.


Another area that ClickUp has the advantage of is collaboration. This is mainly because the platform includes several built-in collaboration tools, such as chat, whiteboard, and forms. But with Trello, you can add any number of collaborative integrations (like Slack) using Powerups.

ClickUp also lets you manage permissions for features like Whiteboard. Create a new whiteboard, then share it with team members for easy collaboration.


Both ClickUp and Trello have plenty of templates to choose from to help take your project management workspaces to new heights. Because of this, you don’t have to do as much up-front work to get your workspaces up and running. Create a new space and select a template to base it on, and you’re good to go. The edge in this area goes to Trello because not only does it include hundreds of templates, but it also lets you choose from community-developed templates and even create your own.

Feature Comparison: ClickUp and Trello

Features Click up Trello
Gantt chart
Document management
Third-party integration
Simplified interface
Multiple workspaces
Collaboration tools
Automation tools
Free plan
Paid plan

Choose ClickUp or Trello

When it comes to features, ClickUp wins hands down because it offers way more features than Trello. However, while both project management solutions are user-friendly, Trello gets away with this category.

If you are looking for a project management platform to be everything for your teams, Click up could be just the ticket. If you’re looking for a project management tool that just about any employee, regardless of skill set, can use to get started, you can’t go wrong with Trello. Either way, both ClickUp and Trello are outstanding project management tools.

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