Project Management Job Description – Forbes Advisor

A project management job description should include a job description, responsibilities, educational qualifications, experience, and any other requirements as per your organization. You should also include details about your company, its culture, and its work environment. Also mention how you can help hired candidates grow as people and in their careers.

Presentation of the position

Begin your job description with a briefing. As these are the first sentences a candidate will read about the position, it is advisable to set expectations at the start. If you know the exact project you’re hiring for, mention it in the briefing itself so candidates know the context of what you’re looking for.

Overview, responsibilities, skills and qualifications are the essential elements of a job description. The job briefing should include information about the following aspects of your business:

  • The mission, vision and culture of the company
  • Benefits you offer
  • What should be included with the application (for example, a portfolio or references)
  • Statement of Equal Employment Opportunity for Legal Reasons

Goals

Continue the job briefing section by explaining why you want to hire a project manager. Is this a new role you created because the need for a project manager first arose? Or do you constantly need someone to manage projects as your team grows? Explain this here so applicants understand what the purpose of the role is. Being transparent with your hiring goals attracts the right people.

Responsibilities

A project manager’s responsibilities vary by industry or type of project, but industry knowledge and experience is helpful. When listing the new employee’s responsibilities, include both general project management responsibilities and those specific to your projects.

Here are some of the most common responsibilities of project managers:

  • Define and document the scope, objectives and desired outcome of the project
  • Set and manage stakeholder expectations, both internally and externally
  • Prepare a budget based on the scope of the project
  • Define and respect budget allocation
  • Hire the right team, internally or externally, and provide training and coaching as needed
  • Estimate resource requirements, acquire them effectively and manage them effectively
  • Design a work plan for each team member based on project requirements and member expertise
  • Provide project updates to stakeholders as requested and required
  • Create and manage contracts with suppliers and vendors, ensuring timely deliveries
  • Conduct regular evaluation of project execution to identify areas for improvement
  • Know industry best practices, techniques and standards and encourage team members to use them for effective project execution
  • Periodically monitor project performance to ensure short and long term goals are met
  • Create and maintain detailed project documentation
  • Undertake risk management to minimize potential risks
  • Use the right tools and techniques to facilitate project management
  • Ensure project delivery is on time, within scope and within allocated budget
  • Manage interdepartmental coordination to ensure the proper execution of the project

Qualifications required

In addition to business and technical expertise, soft skills play a crucial role in the success of a project manager. This is where you will list the non-negotiable skills required of a project manager to effectively carry out their responsibilities. Examples include:

  • Excellent communication skills
  • Ability to manage time and resources
  • Attention to detail
  • Ability to establish detailed project plans and schedules
  • Proven leadership skills
  • Critical thinking and problem solving skills
  • Able to handle crises as they arise
  • Ability to negotiate internally and externally

Favorite Skills

These are some of the qualifications and skills that are good to have, but not necessarily required. Many successful project managers don’t have certifications, but excel at their jobs. You can add or modify them according to your unique needs.

  • Licence (add disciplines relevant to your industry; if nothing else, indicate a business degree)
  • Three to five years proven experience managing projects of similar size and type (modify the number of years according to your needs)
  • Good working knowledge of the Microsoft Office suite (or equivalent)
  • PMP certification desired (add any other certification relevant to your industry)
  • Preferred domain knowledge
  • Proven experience using popular project management tools such as Asana, Trello, Kanban boards, etc. (if you or your team use specific tools, mention them here)
  • Knowledge of project management frameworks and best practices