Streamline Your Business With These 5 Project Management Systems

Opinions expressed by Entrepreneur the contributors are theirs.

Inefficient business processes can hamper your team’s productivity and waste time, which is a significant loss of revenue every year. Fortunately, the right project management software can help your entire organization run more efficiently.

Project management software lets you organize the planning, scheduling, and execution of your project within a single dashboard. If you’re not sure where to start, here are five project management tools you can consider:

Related: The pros and cons of project management software

1. Base camp

Best for: Real-time communication

Basecamp is an all-in-one project management solution that stands out for its built-in collaboration tools. When you set up a new project, there are five main features: message board, to-do list, calendar, document sharing, and campfire.

The message board is where the whole team can post updates and get feedback on their work, saving you from having to spend a lot of time on back and forth emails. The task list section allows you to see which jobs have been completed and are still pending.

You can also schedule important meetings or events, share important documents and files, and use Campfire, a chat room where everyone can collaborate and ask questions.

However, Basecamp is more expensive than other project management software, with a flat monthly fee of $99. Additionally, the software does not give users an overview of the current project, which adds a degree of difficulty to task management.

2. Trello

Best for: Affordability

Trello is one of the most popular project management solutions available, and it’s free to use. This software allows you to organize your projects on different Kanban boards, giving you an overview of your project.

From there, you’ll set up individual lists with task cards outlining the details of each project. You can use task cards to tag team members, assign due dates, share files, and include checklists. This lets you manage every detail of your project right in the Trello app.

Trello works on iOS and Android devices, and you can use the app on your laptop, smartphone, or tablet. And the software integrates with hundreds of popular apps, such as Jira, Gmail, and Google Drive.

Related: Improve Your Organization’s Efficiency by Learning Project Management

3. Wrike

Best for: Marketing and professional services teams

Wrike is designed for marketing teams and professional services, and it’s free for small teams just getting started. It has a user-friendly dashboard where you can see an overview of your entire project.

Wrike offers features like interactive Gantt charts, a time tracker, and a full suite of reports. The software lets you set up custom team workflows and integrates with over 400 third-party apps. The workflow builder uses “if, then” statements and you can create up to 100 integrations per account.

You can use Wrike to collaborate with your team and invite clients, vendors, and third parties to view your project progress simultaneously. This ensures everyone is on the same page and keeps all conversations, tasks, and focus in one central location.


Best for: Task management

Asana is user-friendly project management software, and it’s a good option for managing projects of all sizes. You can use Workflow Builder to automate tasks, get instant feedback, and improve your processes.

You can also view your projects from multiple angles, including Kanban boards, lists, calendars, and timelines. This gives each team member the ability to view the project in a way that works best for them.

Many people love using Asana for its robust task management features. You can assign tasks and subtasks to other team members and set due dates. If another team member has a question, you can chat in the same card.

One thing unique to Asana is its goal setting feature – you can set company goals that everyone in the organization can see. This ensures that every project and task is completed with the overall company vision in mind.

5. Monday

Best for: Global functionality

Monday is cloud-based project management software, and it’s a good option for businesses of all sizes. It uses color-coded charts so you can quickly get an overview of your team’s progress.

Like Asana, Monday lets you view your project from multiple angles: there are Gantt charts, Kanban boards, a timeline, and a calendar view. You can get a general overview of your project and get as many details as needed.

The software also has built-in time tracking capabilities, so you can see how long each task takes. Additionally, Monday integrates with apps like Slack, Google Calendar, and Dropbox. You can also use Monday to set up custom automation, and the feature is simple enough for everyone on your team to learn how to use. However, you may need to upgrade to one of the more expensive plans to access the more advanced features.